SAP Services – Frequently Asked Questions (FAQ)

CALL or TEXT – 832-285-3911

[email protected]

 What does the SAP process involve?

  • The employee meets with the SAP for an initial evaluation.
  • The SAP will make recommendations based on the initial evaluation.
  • The employee will complete the recommendations, i.e. treatment, education, 12-step meetings, etc.
  • The employee then meets with the SAP for follow up evaluation and provide documentation of completion of recommendations.
  • The SAP will document that employee has completed all recommendations in letter and may be considered for return to work at the employer’s discretion. This is provided to employee and employer.

Frequently Asked Questions from transportation.gov

Overview

The following are some of the questions the Office for Drug and Alcohol Policy and Compliance (ODAPC) has received which did not require an interpretation but rather a general response. As such, the ODAPC staff thought that those subject to Department of Transportation (DOT) testing would benefit from the responses already provided.

These responses do not substitute for the regulations found in 49 CFR Part 40 or any other DOT agency or United States Coast Guard (USCG) specific regulation. If you have a question about the DOT drug and alcohol testing program rules, read the regulatory text.

CLICK HERE for commercial motor vehicle (CMV) driver medical qualification questions

As an employee or employer, how do I know if I am subject to DOT testing?Generally, DOT regulations cover safety-sensitive transportation employers and employees. Each DOT agency (e.g. FRA, FMCSA, FTA, FAA, and PHMSA) and the USCG have specific drug and alcohol testing regulations that outline who is subject to their testing regulations.

Also, you may want to try our “Am I Covered?” decision tree.  It will assist you in determining whether or not you are covered.

How does 49 CFR Part 40 differ from the DOT Agency specific regulations?49 CFR Part 40 (commonly referred to as “Part 40”) states:

  • how drug and alcohol testing is conducted,
  • who is authorized to participate in the drug and alcohol testing program, and
  • what employees must do before they may return-to-duty following a drug and/or alcohol violation.

The DOT Agency and the USCG specific regulations state:

  • the agency’s prohibitions on drug and alcohol use,
  • who is subject to the regulations,
  • what testing is authorized,
  • when testing is authorized, and
  • the consequences of non-compliance.

The DOT Agencies and the USCG incorporate Part 40 into their regulations and enforce compliance of all their respective regulations.

Will I lose my job if I test positive or refuse a test?The DOT regulations do not address hiring, termination, or other employment actions. These decisions are solely the employer’s, which may be based on company policy and/or any collective bargaining agreements.
What happens to me when I test positive or refuse to test (i.e., adulterate, or substitute my specimen or decline to be tested?When you test positive or refuse a test, you are not permitted to perform safety-sensitive duties for any DOT-regulated employer until you have seen a Substance Abuse Professional (SAP) and successfully completed the return-to-duty process, which includes a Federal return-to-duty drug and/or alcohol test.Working in a safety-sensitive position before successfully completing the return-to-duty process is a violation of the regulations.
How do I find a Substance Abuse Professional (SAP) who is qualified to act in the U.S. Department of Transportation (DOT) drug and alcohol testing program?   As an employer, you must provide employees with a list of SAPs qualified under §40.281.  The regulation [§40.287] requires the employer to provide the employee with a list of qualified SAPs. Your failure to provide such a list could result in sanctions issued by the DOT Modal Administration with jurisdiction over you.As an employee, ask your employer for a list of SAPs in your area (even if the employer fired you or did not hire you).  A SAP qualified to act in the DOT drug and alcohol testing program must meet the SAP qualification requirements in §40.281.If your employer did not provide you with a list of qualified SAPs, below is one way to help you find one:

  • Search the internet using  search terms such as “DOT qualified SAP” or “DOT and SAP”

Please know that neither the DOT nor any of its Agencies has a list of SAPs or any other service agent.

Who pays for the DOT drug or alcohol test or SAP recommended treatment/education, the employer or employee?The Department’s regulations are silent on who is responsible for paying for the testing or SAP recommended treatment/education. Payment may be based an understanding between the employer and employee, including applicants for safety-sensitive positions.An employer may not, however, refrain from sending a “split specimen” for testing because the employee does not pay for the test in advance.
Do I need to be DOT certified to participate in DOT’s drug and alcohol testing program as a service agent (i.e., specimen collectors, breath alcohol technician (BAT), screening test technician (STT), medical review officer (MRO), substance abuse professional (SAP), consortium/third-party administrator (C/TPA), or laboratory)? The regulations do not authorize the DOT to certify service agents. Nor does the Department offer a certificate to participate in DOT’s drug and alcohol testing program.The regulations only require that you meet the qualifications and training outlined in 49 CFR Part 40 and maintain the necessary documents to prove your qualifications.As a laboratory, you can only participate in DOT’s drug testing program if you are certified by the Department of Health and Human Services under the National Laboratory Certification Program.
If I want to become a service agent, where do I find a list of courses or training sessions?ODAPC does not maintain a listing of courses or training sessions. However, some of these may be found on various Internet web sites supported by national associations and other transportation industry related service agents.
As an employer, where do I find a list of qualified service agents (e.g., specimen collectors, BATs, STTs, MROs, SAPs, or laboratories? ODAPC does not develop or maintain a list of qualified service agents. You can check with industry associations, the yellow pages, or the web for service agents. The Department of Health and Human Services does, however, publish a list (monthly) of certified laboratories.As an employer, you are ultimately responsible for compliance with the DOT drug and alcohol testing regulations; therefore, you must ensure that the service agent you use meets all the DOT required qualifications before using the service agent.
Is there a list of prohibited drugs for being medically qualified to drive a commercial motor vehicle (CMV)? Section 391.41(b)(12)(i)&(ii) states:

(12)(i) Does not use any drug or substance identified in 21 CFR 1308.11 Schedule I, an amphetamine, a narcotic, or other habit-forming drug.

(ii) Does not use any non-Schedule I drug or substance that is identified in the other Schedules in 21 part 1308 except when the use is prescribed by a licensed medical practitioner, as defined in § 382.107, who is familiar with the driver’s medical history and has advised the driver that the substance will not adversely affect the driver’s ability to safely operate a commercial motor vehicle.

Medical Examiners are required to give careful consideration to the effects of medications on a driver’s ability to operate a CMV safely before rendering the driver qualified.

  • or call and ask for a Specialist on (202) 366-4001.
Last updated: Thursday, November 7, 2024